How to handle Advance Payments

Advance payments are a common scenario in property management, whether tenants or owners are paying in advance for rent, maintenance, or other fees. While ManageCasa currently doesn’t support a dedicated pre-payment feature, the new Bank Deposit tool offers an easy solution. By recording an advance payment as a Bank Deposit, you can ensure that the payment is reflected as a credit on the user’s account, which will automatically be applied to their next due transaction.

Step-by-Step Guide to Handling Advance Payments:

If a user has no "unpaid" transactions but you need to record an advance payment (for example, a check payment), here’s how you can do it using the Bank Deposit feature:

1. Navigate to the Bank Deposits Section:
   Go to the "Bank Deposits" area in ManageCasa.
   
   
   
2. Click on 'Add':
   Select the "Add" button to start creating a new deposit entry.
   
   
3. Fill Out the Necessary Information:
   Enter all required details such as the user’s information, payment amount, and payment type (e.g., check).
   
   
4. Save the Bank Deposit:
   Once you've entered the details, click "Save."

How it Works:

Once the advance payment is saved via the Bank Deposit feature, ManageCasa automatically creates a credit balance for that amount. This credit will remain on the user’s account until their next due transaction.

Using the Bank Deposit feature to handle advance payments is a quick and efficient method to ensure users' payments are credited correctly in ManageCasa. It offers a streamlined solution to manage pre-payments without tying them to specific transactions until they are due. This ensures smooth operations, whether you’re managing a single property or a portfolio of properties.

If you’d like to learn more about how credits work in ManageCasa, follow Credits Overview for additional information.

If you have any questions about recording advance payments or need additional assistance, don’t hesitate to reach out to our support team at support@managecasa.com – we’re here to help!