Transactions Tab in ManageCasa

The Transactions tab in ManageCasa is your centralized hub for managing all financial activity across your properties. It allows you to record, track, and manage income, expenses, and other accounting entries in one place, helping you stay organized and maintain accurate financial records.

Accessing the page

• Go to Left side Panel >> Look for Accounting >> Click Transactions >> Transactions

The Transactions tab provides a consolidated view of all financial records, including income, expenses, journal entries, and split transactions. This makes it easier to manage your accounting activities and keep everything organized in one location.

Creating a transaction
At the top of the page, you can quickly create new transactions by selecting:

• Income
• Expense
• Journal Entry
• Split Transaction

This allows you to easily record different types of financial activity based on your needs.

Searching and filtering
You can quickly locate specific transactions using:

• Search bar
• Period filter
• Status filter
• Advanced filters

These tools help you find records efficiently, especially when managing large volumes of data.

Recording income transactions
When creating an income transaction, you can generate an invoice and record expected payments.

You can:

• Set the invoice date or due date
• Select the payer
• Assign a property or unit
• Choose the appropriate account
• Add a reference number, description, or attachment

If the transaction occurs regularly, you can set it as a recurring transaction to automate the process.

Once completed, you can either Save the transaction or select Save and Pay to immediately record the payment.

Recording expense transactions
To record an expense, select Expense at the top of the Transactions page.

You will need to provide the following details:

• Expense or Bill Date to indicate when the expense was recorded
• Paid to to specify the vendor or recipient
• Property or Unit to assign where the expense applies
• Account to categorize the expense correctly
• Amount to reflect the total cost

You can also add a reference number, description, or attachment for better documentation and record keeping.

If the expense occurs regularly, you can enable the recurring option to automate future entries.

Once completed, you can save the expense or proceed with recording the payment if it has already been paid.

Recording a journal entry
To create a journal entry, select Journal Entry at the top of the Transactions page.

Enter the Journal Date and Journal Number, then add the accounts involved. For each line, specify the account, enter the debit or credit amount, and include a description if needed. You can also assign the entry to a specific property or association.

Make sure that the total debit and credit amounts are equal before saving. Once completed, click Save to record the journal entry.

Recording a split transaction
To create a split transaction, select Split Transaction at the top of the Transactions page.

This allows you to divide a single total amount across multiple properties, units, or associations.

Start by selecting the Transaction Type and entering the Invoice Date. Then choose the property, multi property, or association where the amount will be applied.

Enter the total amount, select the appropriate account, and define how the amount should be distributed across the selected properties.

Once completed, click Save to record the split transaction.

Managing transactions
Locate the transaction you want to manage, then click the three dots ( … ) on the right side of the row to open the available actions.

From here, you can:

• Receive Payment to record a payment for the transaction
• Create Task to assign follow up actions
• Start Message to communicate with the related contact
• Copy to duplicate the transaction
• Edit to update transaction details
• Delete to remove the transaction

These options allow you to efficiently manage and update your financial records directly from the Transactions list.

The Transactions tab helps you keep all your financial records organized in one place, making it easier to manage daily accounting tasks, maintain accurate data, and stay on top of your property finances.

Need Help?

If you have any questions or need further assistance, feel free to reach out to the ManageCasa Support Team or visit our Help Center for more guides and troubleshooting steps. We’re always here to help!