Setting up your Association(s) Step 4: Set up your accounting and bank accounts

Whether ManageCasa is your first property management software or you are migrating over from a previous one, your accounting data is crucial to your success as a business. If you want to generate financial reports, populating your accounting data in your ManageCasa account is going to be one of the first things you should do prior to inviting your users to join.

Here are a list of objectives to complete for part 3 in our setup guide:

• Create your financial data
• Close out transactions by marking them as paid in your account
• Adding and connecting new bank accounts

How to create a single transaction

1. Click on Accounting in the left menu
2. Click the Transactions tab at the top
3. Click the blue Add button at the top right of the screen and select which type of transaction you would like to create

How to use ManageCasa’s bulk loader to create charges and payments

In cases where you wish to create a large number of transactions at once, we recommend utilizing ManageCasa’s built-in bulk loader to save you time. You can use the loader to both create new transactions and mark them as paid. Check out the following resources for further details about how the bulk loader works!

Help Center article on bulk creating transactions and payments

Help Center article on bulk payments

It is very important that you update any new transactions that have already been paid before inviting your users to join ManageCasa. Transactions that are left open will appear as a new charge in their account, so if they do not have a balance owed, the corresponding transactions in your account should be marked as paid. Here is a help article to walk you through how to mark transactions as paid.

In this last step, you will also be setting up your deposit methods (banks accounts you expect money to be collected to) and payment methods (bank accounts you expect to make payments with).

How to connect a bank account 

• Click on Accounting in the left menu
• Click the Bank Accounts tab at the top
• Either select an existing bank account to edit, or click Add to create a new account
  
  
• Once you select the account to edit, you will see two sections: Deposit Method and Payment Method. Follow the instructions on screen to complete the connection of your account.
  Please note that if you would like to set up the bank account as both a deposit method and payment method, you will need to follow the setup for each section
  
• Once connected, you will see your bank account status update

Checking  that all of your bank accounts are connected will ensure that money is correctly routed to where you expect and can be used as a payment method when paying a charge. If you do not connect your bank account to your physical account, you will not be able to use it to collect/pay charges. 

Great! You have now reached the conclusion of our setup guide. You should now have all of your data prepared, your company verified, your accounting data up-to-date, and your bank accounts connected. To review any of the previous steps, follow one of these links:

• Step 1: Configuring your account settings
• Step 2: Verify your Business and Identity
• Step 3: Entering your data

Still have questions?

Open the Support conversation icon on the lower right corner and ask us anything.