Uploading Accounting Transactions: Overview

If you have a list of accounting transactions you wish to import into ManageCasa like charges, payments, checks, and deposits, you can perform this operation in bulk via the bulk transaction upload rather than manually adding each transaction.

Steps to Upload Accounting Transactions in Bulk

1. From the left menu, go to More Features, then Bulk Upload.
2. From the list of data types, select Property Transactions (for rental accounts) or Association Transactions (for association managers).
3. Download the template and fill it out.
   • For Accounting Transactions, you will at a minimum need to provide a:
     • Transaction Date
     • Transaction Type (Income or Expense)
     • Property Name (to associate the transaction with)
     • Record Type (Charge or Payment)
     • Payment Method
     • Paid By
     • Check Number (if the record represents a check payment)
     • Check Memo (if the record represents a check payment)
     • Payment Amount
     • Deposit Bank Account (if the record represents a deposit
4. Once the template is complete, drag the file into the upload box or click Browse and select your file.
5. Click Import to upload.

What Happens After Uploading

The system will validate your file and:

• If everything is correct, your data will be imported and you’ll receive a successful upload email notification.
• If there are errors, you’ll receive an email with an error file attached. Open the error file and scroll to the rightmost column to see the specific error messages for each line item.
  • NOTE: Do not edit the error file directly. Make corrections on your original file, then re-upload.