Manage Amenities

Whether you’re a tenant or a property owner, your association/building/community probably provides some Amenities. ManageCasa allows you to view, reserve and create any of such Amenities. 

Watch this video on how to set up and use the Amenities Reservation feature in the ManageCasa application:

If you’re an administrator, you can create a new Amenity or you can change settings of existing Amenities that were created in the past.

Just click “Amenities” in the menu.

To create Amenities, hit “Add Amenity” on the upper right corner which allows you to enter any information that you would like to have about your Amenity.

When you create a new Amenity, you will be able to specify the following details:

1. Name
2. Icon
3. Description
4. Charge reservation fee (optional) 
5. Reservation fee
6. Account (where the fee should be added to)
7. Default deposit method

Please note that if you choose to charge a reservation fee, and you have subscribed to ManageCasa e-Payments, ManageCasa will enable your residents to pay electronically right when they reserve the Amenity. 

In case you have not yet signed up for e-Payments (perhaps now it’s time to do so), we also create a transaction within ManageCasa so that you can manage the reservation fees and keep track of it for accounting purposes so you know whether or not your residents have paid for or not yet paid for your amenity. 

You can also decide if you want your Amenity to have multiple reservations for the same time or just one per time slot. If you do allow overlapping bookings, you can specify how many people can reserve the same time slot. 

In case a user wants to cancel their reservation and there is a charge, you can put in your personalized cancellation note, and add details on what you support and what you don’t. 

As part of your marketing, you can also add pictures - either use new or existing photos. Once you have added your photos you can drag the images and highlight the best image first then add other images later on.

Amenities can open, close or sometimes they need to go under maintenance. We give you the capability to change the status so users know if the amenity is currently available or not. 

As an administrator, you can maintain availability of a given Amenity.

You can also assign a specific time slot on how long you would be able to book a particular amenity. 

For general settings, you can bulk edit or bulk delete your Amenities. 

Within the Amenity you can see all the details, including all existing reservations (past and future) and whether users have settled the particular invoice for their reservation. 

You can manage the transactions directly from the amenity’s tab. You will see the same view if you want to manage it within the Accounting tab.

If you want to book on behalf of someone else, we give you the option to do that.  

After you specified the details of the reservation, the person you booked it for will receive a notification about the reservation fee. They can settle it online if your association has e-Payment. If you don’t you can manually update the payment status under transaction and record his payment there. 

If you are using ManageCasa’s Customer Marketing Website, Amenities are fully integrated with the application, just like many other features. 

As a website administrator you can add Amenities using the website tools as simple as adding a new item called Amenities under Elements. This will allow you to put it in your website, either in grid or carousel view. 

You also have an option to add a dedicated page for your Amenities. You can see placeholders when you enable it but once you add the details of your amenities it shows once the website has been published. 

For reference, this is how it actually looks like on a main page: 

And this is how it looks like on the actual Amenities page:

As a user, you can click on the “Reserve” button and it will take you directly to your ManageCasa account and allow you to make the reservation.