How to Automate Cost Splitting with ManageCasa Allotments?

What is Allotments?

The Allotments feature in ManageCasa allows property managers to split transactions across units automatically and create budgeting plans that allocate expenses fairly and accurately. This ensures transparency in shared costs and simplifies financial management for multi-unit or association properties.

 Accessing Allotments Feature

• Navigate to More Features → Allotments.
• This opens the Allotments tab where transaction splitting can be automated.

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Creating a New Allotment

• Click the Add button to create a new allotment.
• Enter general information (e.g., allotment name).
• Define split method and rounding rules.
• Assign properties or associations.
• Link multiple accounts if needed.
• Add custom fields for additional details.
• Click Save to complete set up.

Cost Division Criteria

• Expenses can be divided based on:
  • # of rooms
  • # of bathrooms
  • # of bedrooms
  • Value
  • Size

Automating Transaction Splitting

• Automatically split transactions across units.
• Keeps finances transparent and ensures fair distribution of costs.

Using Filters and Linking Accounts

• Use search and filters to streamline setup.
• Add, edit, or remove entries.
• Apply rounding rules for precise calculations.
• Link accounts or properties for accurate distribution.

Editing or Setting Allotments

• Go to Properties or Associations → Allotments tab.
• Select Edit/Set Allotment.

The window allows managers to assign or update allotments for multiple properties.

• Each row lists a property address.
• Columns include Default Value and New Value for adjustments.
• A trash icon removes entries.
• The Only show uncompleted checkbox filters pending tasks.
• A progress bar shows completion status.
• The Search bar helps locate specific properties.

Reports for Allotments

• Budget Report – Set up the budget for the calendar or fiscal year.
• Owner Budget Allotment – Shows how each owner’s portion of shared expenses is calculated, ensuring fairness and transparency.
• Owner Actual Allotment Report – Displays each owner’s precise share of real expenses, promoting accountability in HOA or property management finances.

Need Help?

If you have any questions or need further assistance, feel free to reach out to the ManageCasa Support Team or visit our Help Center for more guides and troubleshooting steps. We’re always here to help!