Generate an Owner Actual Allotment Report – ManageCasa

Overview

The Owner Actual Allotment Report provides a detailed breakdown of how real, posted expenses are divided among property owners within an association.

Unlike the Owner Budget Allotment Report, which is based on planned or forecasted costs, the Actual Allotment Report reflects true expenses recorded in the system.

This ensures transparency by showing each owner’s actual contribution to specific accounts or projects, based on predefined allotment criteria.

It helps owners and managers verify whether actual costs align with budgeted expectations, promoting fairness and accountability in financial reporting.

How to Generate an Owner Actual Allotment Report

Open Reports Module - Navigate to the Reports section in ManageCasa.
Select Report Type - Click the Owner Actual Allotment Report icon.

Configure Filters
- Period: Select the reporting period.
- From / To: Specify the date range for actual transactions to include.
- Property Owner: Choose the owner whose data you want to view.
- Property Association: Select the association or group of properties to include.
- Account: Pick one or more accounts relevant to the report.
- Budget: Select the applicable budget period for comparison against actuals.
- Allotment: Choose the allotment rule used for cost division.

Run Report – After generating the report, you can Export & Share it using the available options. To learn more about generating and customizing reports, see Generate and Customize Reports.

Understanding the Report

Once generated, the report displays:

Section	Description
Apportionable Accounts	Shared costs divided among owners.
Non‑Apportionable Accounts	Expenses not shared.
Totals Section	Summarizes all apportionable and non‑apportionable costs, plus each owner’s total contribution.
Your Amount	Shows the owner’s share of each expense based on the selected allotment criteria.

Export & Share Options

After running the report, click Export & Share to open the Save Report window.

You can choose how to save or distribute the report:

Download the report – Save as PDF or Excel for offline use.
Save to ManageCasa Files – Store for future reference.
Send report by email – Share directly with owners or board members.
Send as ManageCasa message – Share internally within the platform.

Prerequisites

Before generating the Owner Actual Allotment Report, ensure the following setup steps are completed:

Review How to Automate Cost Splitting with ManageCasa Allotments to set up allotments correctly.
Ensure a Budget is created for the affected accounts by visiting Create and Manage Budgets.
Enter actual transactions through the Transactions Tab in ManageCasa to ensure accurate reporting and comparison against budgeted amounts.

Need Help?

If you have any questions or need further assistance, feel free to reach out to the ManageCasa Support Team or visit our Help Center for more guides and troubleshooting steps. We’re always here to help!